QB Point of Sale

Using QuickBooks Point of Sale Price Manager for Holiday Sales

By Leah Swain, Contributor (Email me here)

The holidays are quickly upon us.  Time to map out what products you will be marking down this holiday season! Maybe its items your vendor has offered to you in bulk for a great price, or maybe it’s the line of children’s toys that didn’t move as quickly as you hoped. Thankfully Intuit Point of Sale has an amazing feature called Price Manager to simplify the sales process.  Not only can you set a date range for automatic discounts, but you can also create Scannable Coupons to pass out or mail to customers prior to the launch of your holiday sale!

pm1

Using Price Manager, you will be sorting sale items using departments, item numbers, or even Item types.  Ensure your inventory is set up properly to prevent filter errors from occurring.  There’s nothing worse than an item accidentally turning up on a discount at the point of sale and having to explain to a customer that the price it rang for was inaccurate to your benefit. Assuming your sales rep catches it at all!

For information on how to set up your inventory properly please refer to this article:

https://khboffice.com/2018/10/19/why-good-inventory-lists-are-important-in-quickbooks-point-of-sale/

Now, Let’s begin!

Automatic Discounts

  • Decide what Items you want to set up for the automatic discount. Make a short list (or Loong list whichever!) Group the items by Department subcategorized in vendors.
  • Open the price manager
    • Go to the Inventory Tab
    • Select Price Manager

pm2.png

  • Select Set Up Automatic Discount
  • Set the discount rules

pm3.png

  • The Discount options are:
    • % Off: Takes a specific amount off the items selected.
    • $ Off: Takes a specific dollar amount off the selected items
    • Buy X for $Y: Lets you set a quantity level for sales pricing. E.g. Buy 2 or more for $2 each. (see the selection to apply to quantities above specified amount.)
    • Buy X for Y% Off: Lets you set a quantity level before giving a percentage discount. E.g. Buy 3 or more and get 40% off.
  • If your discount runs only during a specified time frame, select the option above the date boxes and then set the discount time frame.
    • IF you want to start immediately do not select this unless you have a date to stop the sale. Otherwise it will run indefinitely.
  • Click Next

pm4

 

  • Select the price level you want the sale to affect.
    • Select Next

pm5.png

  • Choose which Items you want to affect.
    • All Items: Every Item in your inventory list
    • All items by department.
    • All Items by Vendor
    • All Items named: If it is for a group of exactly named items
    • Custom: In case you need to better define the items affected select this option.
  • For our example we Selected Custom. If you selected another option skip this next step. Move on to NAMING below.
  • Select NEXT

                       pm6.png

  • Select Apply Filter in top left for custom Filter.

            pm7.png

  • Use the filtered View Screen to choose what field you want to filter the items by. The more you define the better your results will be. One the next screen you will need to scroll through all the results. So be as precise as possible.
  • Select Apply

pm8

  • Select the box on the left of the items you want affected by the sale you are setting up.
  • You can go back and change your filter or clear the filter at any time. It will save only items you selected prior to changing the filter.
  • When you have successfully found all the items you need select Next

pm9.png

  • Naming the discount
  • Name the discount and leave notes Specific to the discount. Be very specific! It will be helpful in locating the sale in the future, should you decide to run the sale again. Simply go in and change the date range as applicable. No need to create a new discount.  You can even edit it in the future to add or remove items.
  • Select Finish

pm10.png

That’s all for creating an automatic Discount! This final screen is where you can view current active discounts.  Use the drop arrow in the upper left to filter all discounts if you want to see previously ended or inactive discounts. Note: As with most screens in QB POS you can right click in the header bar and customize the columns showing to include or reduce the information given. Be sure to test items prior to the sale beginning (don’t forget to turn on the sale prior to testing).  IT is always a good idea to test several departments, vendors, or item types at the time of testing if you used a large general filter.

Automatic discounts are wonderful, but what if the issue is that you have amazing deals in store, but no one knows about it?! Another option is to Set up Coupons for your store.  These are especially nice if you have your point of sale linked with a customer emailing add on such as Constant Contact.  Not only can it help you to set up the coupon information, it also provides you with a printable barcode to email or paste onto customer flyers.  Hello Genius! How Awesome is that?! I know you are so stoked to hear about this so let’s get down to the process.

Set Up Coupons

  • Go to Inventory Tab Select Price Manager

pm11.png

pm12.png

  • Select Set Up Coupon

              pm13

  • Use the drop down to define if it will be a percentage or dollar amount discount.
  • Set an expiration date for the coupon if wanted.
  • Copy the barcode.
  • Paste to your notepad or word document for future use. Don’t worry if you skip this step, you can always come back to it later.
  • Select Next

pm14.png

  • Define the price level you want it to affect.
  • Select

pm15.png

  • Choose which Items you want to affect.
    • All Items: Every Item in your inventory list
    • All items by department.
    • All Items by Vendor
    • All Items named: If it is for a group of exactly named items
    • Custom: In case you need to better define the items affected select this option.
  • For our example we Selected Custom. If you selected another option skip this next step. Move on to NAMING below.
  • Select NEXT

                       pm16.png

  • Select Apply Filter in top left for custom Filter.

            pm17.png

  • Use the filtered View Screen to choose what field you want to filter the items by. The more you define the better your results will be. One the next screen you will need to scroll through all the results. So be as precise as possible.
  • Select Apply

pm18.png

  • Select the box on the left of the items you want affected by the sale you are setting up.
  • You can go back and change your filter or clear the filter at any time. It will save only items you selected prior to changing the filter.
  • When you have successfully found all the items you need select Next

pm19.png                      

  • Naming the discount
  • Name the discount and leave notes Specific to the discount. Be very specific! It will be helpful in locating the sale in the future, should you decide to run the sale again. Simply go in and change the date range as applicable. No need to create a new discount.  You can even edit it in the future to add or remove items.
  • Select Finish

pm20.png

Tadaa!! Your coupon is set, and you can now use the UPC you saved earlier to paste into an email template, flyers, or whatever your heart desires! So easy, and maybe it is because I am a total Point of Sale nerd, but it was fun wasn’t it?!! If you found it to be tedious, awful, or {gasp} horrible and completely impossible, don’t fret. That is why we opened KHBOffice – to help!

So, give us a call, you will be connected to me, Leah the POS GURU! And that I promise you, my new friend, will be fun! Talk soon, I look forward to working with you!

0 comments on “Using QuickBooks Point of Sale Price Manager for Holiday Sales

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

%d bloggers like this: