WHAT IS THE DIFFERENCE BETWEEN QUICKBOOKS ENTERPRISE LOCAL AND CLOUD BASED SOFTWARE?

I get asked this a lot, so I thought I'd dive in a bit to explain. My husband is a Cloud Architect, and loves to point towards the sky and say, "To the cloud"! Always makes me laugh, but if you don't know what the cloud is (other than the puffy things in the sky), it can be confusing.

Generally speaking, cloud-based software is software hosted by a data center and accessible by internet connection (IE over the internet). With QuickBooks Enterprise, clients use an RDP (remote desktop) client in order to access a virtual computer, where they will use their software. You do need a good internet connection to use cloud-software. Does not need to be super-powered, but needs to be basically stable.

Locally-based software is installed on your local computer. If you are happy managing your hardware, make sure you are making consistent backups, and maintain your hardware integrity, you should be ok. If your last data file backup was sometime in 2017, you are not ok. You are at risk for data loss. Additionally, backing up your file to your local computer is redundant. You need to backup to an external hard drive, and preferably more than one (or use Intuit's backup service). If you have multiple users, you have the increased responsibility of making sure that your local network can handle the connection between your users and the server or hosting computer.

In 2015, 20% of my sales were locally based. This year, I'd say the number is flipped. Hosted Enterprise is much more common and preferred than local, for the reasons below. Your primary responsibilities with Enterprise Hosted are installing the RDP client (which they will help with if needed), and making sure your hardware matches minimum specifications (minimum specs for QuickBooks Enterprise Hosting Partner are listed at the end of this post).


Why Cloud?

  • Minimum data management for you - multiple backups at multiple sites, managed by professionals trained in data security and management.
  • Lower minimum specifications for your office computers.
  • It is safer than locally-based software, since your data is secured and protected by professionals.
  • More scalable as your business grows. You can add seats as needed.
  • No network connection issues with a multi-user network. 
  • No hardware purchases on your end to upgrade servers and computers as software changes.
  • No IT bills to fix your network, servers, or figure out why you cannot connect.

You can read more about QuickBooks Enterprise, and get pricing here. If you have questions or need a quote, please reach out to me. I'm excited to help.

Hosted Requirements

Web Login System Requirements

Network: Broadband or equivalent high-speed connection highly recommended. Satellite internet is not recommended, due to the high level of latency the connections experience. Outbound port 3389 needs to be open in order to connect.
OS: Windows 7 or later (Windows 7, 8, 8.1 and 10)*.
Browser: Microsoft Internet Explorer 11.0. Other browsers such as Chrome, Firefox and Safari will not work with the web login option. The Microsoft remote desktop client will need to be used instead.
Display: 1280x1024 or greater (for QuickBooks) recommended.

The client software is downloaded automatically when you login through our website.

Windows Requirements – Using Microsoft’s Remote Desktop Connection

Network: Broadband or equivalent high speed connection highly recommended. Satellite internet is not recommended, due to the high level of latency the connections experience. Outbound port 3389 needs to be open in order to connect.
OS: Windows 7 or later (Windows 7, 8, 8.1 and 10).
Display: 1280x1024or greater (for QuickBooks) recommended.

The Remote Desktop software needed to connect to Right Networks is built into Windows 7 and later.

Mac OS X

Microsoft RDP Client needed – can be downloaded here: https://itunes.apple.com/us/app/microsoft-remote-desktop/id715768417?mt=12
Network: Broadband or equivalent high-speed connection highly recommended. Satellite internet is not recommended, due to the high level of latency the connections experience. Outbound port 3389 needs to be open in order to connect.
OS: OS X version 10.7 or newer
Display: 1280x1024or greater (for QuickBooks) recommended.

Mobile Device

Android – please check the application store to see if the RDP client is compatible with your hardware.
A link to the package can be found here: https://play.google.com/store/apps/details?id=com.microsoft.rdc.android&hl=en
iOS – please check the iTunes store to see if the RDP client is compatible with your hardware.
A link to the package can be found here: https://itunes.apple.com/us/app/microsoft-remote-desktop/id714464092?mt=8

Bandwidth Usage

Usage varies widely based on client-side Remote Desktop settings and the application being used within the environment.

  • Typical QuickBooks usage: 100-300Kbps
  • Heavy QuickBooks usage: 400-700Kbps
  • Internet Explorer: 2Mbps +
  • Microsoft Word: 80-180Kbps
  • Microsoft Word (font smoothing enabled): 150-350Kbps

Bandwidth Caps: If your network connection has a data cap (typical with mobile networks), we recommend using a data meter to track usage in order to avoid data overages.

Supported RDP Clients

Windows – RDP client version 7 higher.
Mac – RDP client 8.0 or higher.
Mobile Devices – Microsoft Remote Desktop 8.0 or higher for Android or iOS. Other 3rd party RDP applications may work, but have not been tested by Right Networks.
Linux** – rdesktop builds will allow connectivity. If you need to print we recommend using the TSPrint rdesktop build located here: http://www.terminalworks.com/remote-desktop-printing/downloads

*Please note, Windows XP and Vista are no longer supported by Microsoft. While customers utilizing these operating systems should be able to connect, Right Networks will not provide troubleshooting around setup, connectivity, file uploads/downloads, printing and scanning.

**Linux connectivity and printing is compatible with Right Networks, however technical support for these products is limited to our published self-help articles.